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printing instructions for half letter (5.5x8.5 in) inserts

printing instructions for half letter size inserts

Materials 

  • Half Letter PDF Files
  • Adobe Reader - Free Download 
  • Printer
  • 8.5 x 11 inch 24lb , 28lb, or 32lb paper
  • Paper Cutter
  • Hole Punch
  • Small Binder or planner that fits half letter or A5 inserts

Tips 

  • If you are printing your files at home, it is highly recommended to use a fresh ink cartridge and higher quality paper. White card stock or 24lb - 32b paper is best.
  • Borderless Printing: Check your printer for a borderless printing option. If your printer does not have the option for borderless printing, the page design will not print to the edges and there will be a white border along the sides. 
  • If you are having your pages printed professionally: Please review the instructions and be familiar with them before you go to the print shop. Before you begin printing the files I recommend showing the files and the instructions to one of the associates and asking if they are able to print the files per the instructions. Some print shops may not be able to print in the format you need. Also asking if a test print can be provided will help you decide if printing the entire file at the print shop will work for you.

Editing Text Fields 

  • Make sure you have the latest version of Adobe Reader on your computer. Using another program may not display the correct fonts or text alignment.
  • Editable Text Fields: If the file has editable text fields they will appear as blue boxes in Adobe Reader (refer to individual product listing descriptions to see if the file has editable text). You will be able to type in your own text into the boxes. It is recommended to save the file after adding new information to each page. I also recommend closing the file, re-opening it, and making sure your changes have saved before adding text throughout the entire document.
  • Editable Plain Text: Please note that the font in the plain text fields can not be changed. Don't like the plain text font or color? See the instructions for adding your own custom text.

Printing Pages in Booklet Form on Letter Paper 

printing instructions for half letter size inserts

  1. Open the file in Adobe Reader
  2. Add text to the editable text fields and save file.
  3. Once your edited file is open in Adobe Reader select "File > Print".
  4. In the "Pages to Print" section select "Pages" and type in a page range. I recommend printing in multiples of 4. It is best to not print all the pages in the file at one time incase there is a mistake. Sample page ranges are 1-12, 13-24, 25-36, and so on.
  5. Under "More Options", look at the section that says "Odd or Even Pages" and select "All pages in range". Make sure that "current view" and "reverse pages" are NOT selected.
  6. In the "Page Sizing & Handling" section select the "Booklet" option. You will see new options available for booklet printing.
  7. For the "Booklet Subset" option, select "Front Sides Only".
  8. For the "Sheets" option, leave the numbers as is. This will show you how many sheets of paper will be used to print the pages.
  9. For the "Binding" option, select "Left".
  10. In the "Orientation" section, select "Landscape". 
  11. Click on the "Page Setup" button and select "Borderless 8.5 x 11 inches". (Check printer manual for this capability). Not all printers are able to print borderless. If your printer does not have borderless printing as an option then you will get a thin white border around the edges of the paper. This will result in the final pages being smaller than they are supposed to be.
  12. Make sure the "Scale" is set to 100% and click "ok".
  13. Print the front pages.
  14. Once your Front Side pages are printed, you will want to feed that stack of pages back into your printer in whichever direction YOUR printer feeds paper back in. Many printers feed paper differently, you will want to be observant of that. In most cases, you will feed the pages in the exact way they came out. Then you can print the Back pages. I recommend doing a test print of 4 pages to make sure you have the correct settings. 
  15. Once the pages are back in the printer, with the file open in Adobe Reader select "File > Print".
  16. In the "Pages to Print" section select "Pages" and type in the same page range you used to print the front pages. If you do not know what pages you printed for the front side then the booklet printing will not print correctly. Be sure to keep track of which pages you printed the previous time.
  17. Under "More Options", look at the section that says "Odd or Even Pages" and select "All pages in range". 
  18. Now make sure you check the box that says "Reverse pages". If this box is not checked then the pages will not print in the right order.
  19. In the "Page Sizing & Handling" section select the "Booklet" option.
  20. For the "Booklet Subset" option, select "Back Sides Only".
  21. For the "Sheets" option, leave the numbers as is.
  22. For the "Binding" option, select "Left".
  23. In the "Orientation" section, select "Landscape".
  24. Click on the "Page Setup" button and select "Borderless 8.5 x 11 inches". A lot of printers will reset the settings after each print, you will want to make sure this is set up before printing.
  25. Make sure the "Scale" is set to 100% and click "ok".
  26. Print the back pages. 
  27. You will see that the printed page order may not make sense, this is because of the booklet order. Before continuing and printing all your pages, I recommend taking the printed pages and trimming them to make sure everything is printing correctly.
  28. For trimming, I recommend a paper cutter. Place the pages on the paper cutter, align the left edge to the 5.5 inch mark, and trim the pages down the middle.
  29. Once the pages are trimmed you will want to put the pages in the correct order.
  30. If the pages are not in order, please review the steps to make sure everything was correct. Be sure that the page range you selected for the front and back pages is the same.
  31. If the pages are in order, yay! You can now continue printing the rest of the pages! Follow all the steps for each page range you print.
  32. Once all your pages are printed then you can punch them and place them in your planner or binder.